Competition never ends in business. To make sure you don’t get left behind, you need to use new business processes and advancements in technology to your advantage. One of the most essential yet difficult to manage aspects of any organization is printing. From choosing the right equipment and print software to managing costs and usage can really eat up your time. That’s why a lot of businesses today have opted to use MPS or Managed Print Services. If you encounter any of the following seven signs, then maybe it’s high time to simplify the complexities of print management.
Competition never ends in business. To make sure you don’t get left behind, you need to use new business processes and advancements in technology to your advantage. One of the most essential yet difficult to manage aspects of any organization is printing. From choosing the right equipment and print software to managing costs and usage can really eat up your time. That’s why a lot of businesses today have opted to use MPS or Managed Print Services. If you encounter any of the following seven signs, then maybe it’s high time to simplify the complexities of print management.
7 Signs You Need a Managed Print Services Partner
An orderly office is a great start to establish a positive mood and help increase productivity. But what if you need to find a file and there’s a castle of paperwork on your table? You can’t just turn over every page to check if it’s the right one! Or, imagine you’re running late for a client meeting to present your million-dollar project proposal, and your printer suddenly stops running? Managing your printing environment on your own is a huge task. When it isn’t done the right way, it can cause a mountain of problems. If you’ve experienced any of these issues or you’d like to prevent such stressful situations, then it’s time to get a managed print services partner. Here are five signs to watch for that signal the need to integrate managed print services into your workflow:
1. You Don’t Have a Strong Wall of Security
Did you know that hackers can actually get inside your company’s printer system and steal information?In 2020, Microsoft reported that Russian hackers got through the network of various U.S. government agencies and private companies. They didn’t have any information about how long the hackers had access to the network, but fortunately, none of them were able to access emails, products, or services.This incident confirms that a security breach is always in the shadow of every business. But with the right managed print services partner, security measures will be put in place to prevent both external and internal threats.
2. You’ve Spent More on Maintenance Than You Should
How many piles of jammed papers have you collected from a worn-out printer? How often did your printer ink run dry and with just substandard print output to show for it? How many service centres have you called, hoping they have that outdated part your printer needs so it could start working again?All of this proves that you have wasted more time and effort than you thought. Your money deserves more value than what you currently have. With an MPS partner, you’ll be provided with all-in-one printers that can handle all your printing needs. You won’t have to waste resources buying parts, paper, and ink for a slow and old printer ever again.
3. Your Printers Don’t Work Together
Does your office have multiple printers from different manufacturers? If this is the case, it’s likely causing office operation inefficiencies. But when all your printers are networked – which managed print services can do for you – they can communicate with each other seamlessly to share information. Not only does it boost productivity, but it also standardizes your fleet of printers and cuts down costs.Learn more about how your business can benefit from network printers here.
4. You’re Missing Metrics
It’s hard, if not downright impossible, to control what you can’t see. If you don’t have device metrics, then page counts, service reports, over-utilized or under-utilized devices, and other metrics are not visible to you.This ultimately means you can’t tell if there are inefficiencies in your system, where they are, and how you can fix them. With an MPS, these metrics become visible to you and serve as a guide when looking for the right office equipment.
5. You’re Clueless About How Much Your Printing Cost Is
Only about 22% of the total printing cost goes to the physical printing of documents. So, where did the rest go?Most business owners don’t know. According to research, that accounts for 1 to 3% of a business’s revenue. Managed print services can track print usage so you can identify how much you’re really spending on printing and where you can cut down. By getting users to print only what’s necessary, MPS can help reduce printing costs by about 20 to 30%.
6. You Have Print Supplies That Are Not Being Used
Most businesses buy print supplies in bulk to “save” on costs. The more you buy, the lower the price. Unfortunately, because these aren’t guided purchases, most of them end up getting stacked. Ultimately, this requires more expenses – shelves, folders, and other organizational devices – just to keep them in check. Additionally, it also requires more work since you need to have an inventory system in place so your supplies don’t mysteriously disappear. There are many reasons to switch to managed print services, including:
- No more buying the wrong printing equipment by accident
- You can put restrictions on who can access the supplies
- Every purchase has a purpose
- Usage gets metred, so you only pay for what you actually use
7. Printer Queueing and Troubleshooting Is Taking Over the Workspace
You don’t want your employees wasting time getting in line to use the printer and fiddling with it when it has issues. With an MPS partner, these time-consuming concerns are attended to regularly. Preventative maintenance is scheduled to ensure functionality so your employees can focus on their jobs – and your ITs can concentrate on matters that can contribute to your company’s assets.
Let Managed Print Services Do the Work for You
If you’re struggling to get out of the chaos of your print environment, let Integr8 organize and manage it for you. We offer top-rated Managed Print Services, aiming to find the best solutions to lower your expenses without sacrificing productivity. If you need more information about how our managed print services can help your company, don’t hesitate to get in touch with us or check out our website so we can discuss your MPS needs.
